Executive Assistant

Job Title: Executive Assistant

Department: Operations

Reports to: CEO and Chief Visionary

Howard Bailey Financial is seeking a personable and detail-oriented Executive Assistant to join our growing team. The ideal candidate will possess an “into the details” and “two steps ahead” mentality, with a history of providing high-level administrative support. This person is a meticulous planner, organizer and overachiever; great communicator; enthusiastic, but with the ability to calm the storm; loves to laugh; and is highly resourceful.

FUNCTION

The Executive Assistant will assist in managing day-to-day tasks on behalf of Howard Bailey’s CEO and Chief Visionary, Casey Weade.

ESSENTIAL DUTIES & RESPONSIBILITIES
(Note: Other duties may be assigned)

• Manage the CEO’s calendar and assist keeping him on time for meetings and appointments
• Prep for meetings (i.e. Room setup, documents preparation, scheduling Zoom meetings, etc.)
• Manage CEO’s business relationships both internally and externally
• Book trips, including flights, transportation and hotel, and create itinerary
• Manage personal and professional emails
• Field incoming sales calls
• Monitor CEO’s personal Social Media accounts
• Assist in sending gifts and letters on behalf of the CEO
• Run errands on behalf of CEO

EDUCATION AND/OR EXPERIENCE

• Bachelor’s Degree, preferably in Business Administration, Organizational Leadership or similar field
• 3+ years’ experience in office administration (preferably supporting an executive-level position or multiple managers)

KNOWLEDGE, SKILLS, AND ABILITIES

• Highly personable with a fantastically optimistic outlook on work and life
• Remarkable organizational and project management skills
• Superior aptitude in innovation and problem-solving PLUS meticulous attention to detail
• Excellent communicator
• Desire to work as a team with a result-driven approach
• Highly proficient in MS Office Suite